Existing Members Only
Members can set up a recurring membership payment by clicking on Subscribe on the relevant membership renewal and following PayPal Instructions
Overseas Single Membership Renewal
Overseas Joint Membership Renewal
The Japanese Chin Club covers the whole of the United Kingdom and not only welcomes applications for membership from like-minded people in the UK who have an interest in the breed, we welcome members from overseas. If you would like to become a member, please click on the Membership Application Form below.
Please send your completed form together with a cheque made payable to The Japanese Chin Club to our Secretary
Mrs Linda Flynn
The Japanese Chin Club Data Retention Policy
Due to changes in the data protection laws, we are required to have a policy for how we manage your personal data.
“Data minimization” is one of the overarching principles in the General Data Protection Regulation. It requires personal data to be retained only for so long as is necessary. Personal data should therefore only be kept as long as is strictly necessary and organizations should define time limits OR have criteria to determine when data should be disposed/deleted securely.
The Japanese Chin Club will only retain personal data for as long as necessary to fulfill the purposes for which it was collected, including for the purposes of satisfying any legal, accounting, or reporting requirements.
Personal data can be further processed and stored for archiving in the public interest and statistical and historical research purposes. When doing so we will consider: any link to the initial purpose, the context the data was collected in, the reasonable expectations of members/exhibitors/judges, the nature of the data, the consequences of further processing and the existence of appropriate safeguards. Also, whether such data can be ‘anonymised’ if being preserved for archives.
There is statutory requirement to keep financial records for seven years. However, records may be kept for the last eight years, in order to ensure that year ends are available. Beyond the eight-year point, there is little justification in keeping bank statements, cheque stubs etc. unless there was an incident which was of particular significance.
Old membership lists may have some historical value and/or statistical value The Japanese Chin Club will consider how long is practically useful.
Out of date constitutions come into the same category. Whilst details of changes will be included in AGM reports, there may be a historical interest in retaining original versions where possible, and which can be displayed as part of commemorative exhibitions.
Show catalogues can provide a gold mine of information and statistics, as well as forming an important historical record. Show entry forms must be retained for twelve months after the show.
Committee and AGM/SGM Minutes and Documents:
Committee minutes and documents relating to AGMs and SGMs must be retained as the definitive record of all club business together with the decisions made and policies agreed. Also as information resource to resolve any procedural issues or disputes.